Sunday, March 12, 2017

February 22, 2017 Meeting Minutes

Old Business
  • The Board met with Alissa Carlton (MQG Executive Director).  Here are notes from the meeting:
    • The purpose of the derivative post was directed towards being an instruction for quilters who were copying art works directly with their quilts for QuiltCon - not meant to be a statement on quilting inspiration, etc.
    • The post was a symptom of a larger issue of communication and not getting input from members before posting
    • In the past they have had committees (and will still have some) but are now looking to developing task forces
    • Any member can suggest an idea for a task force (on website)
    • And she said we could email her anytime with concerns.

      Our concerns:
      • Often when MQG asks for volunteers, they ask for too much experience or don't act like they really want or appreciate - need to be more inclusive
      • Same when suggestions are made, we've met some resistance 
      • Need to include smaller guilds when they put together focus groups - not just the large guilds [she said most guilds are actually our size in the 35-55 size range]
      • Concern that we would like better contact with regional guilds, concern that maybe our regional rep is not really in our region (geographically) [she clarified that the regions are not geographic necessarily - not midwest - but rather a way to make sure each of the regions has approximately the same number of members and representations]
      • Andrew (our regional rep) is holding round tables (last one was January)
      • Also putting out a quarterly newsletter
      • We suggested that MQG could facilitate a way for regions (close geographic proximity like Detroit, Toronto, Chicago) to post events and communicate
      • We stated being unhappy with statements made that it wouldn't matter if we withdrew because our money isn't where they get their funding [clarification was that she meant more that the money isn't what is important to them but the members are]
      • We asked what MQG could do for us as a guild since we don't really need 'new guild' help
        • she said to check out new resources page
        • there is a webinar on bringing in teachers
        • they are adding more documents on how to lead a guild
        • we could show all or part of webinars at guild meetings
        • block of the month
        • they have articles on all kinds of topics and will pay for new articles
        • they are planning this year on adding more documents on all kinds of things, she will consider looking into topics around more advanced guild needs (what happens after year 2)
        • she mentioned that we are unique in that we are the only guild that doesn't need the 501(c)3 status of National
  • Quilt Show
    • Postcards are available for members to take and place around town
    • Need volunteers to help setup on Thursday
    • Quilts to be dropped off at the Gallery on Sunday
    • Our charity quilts will be displayed
  • Sew-ins
    • Someone suggested it would be nice to have music.
    • Next sew-in is March 12
    • April sew-in will be a class (see new business)
  • Summer  Retreat - Creative Passions
    • Sign ups coming soon
    • Will be in July
    • $150 which will include continental breakfast
New Business
  • Free Motion Quilting class by Kathy Schmidt - to be held on April 30th at NEW.  Cost: $35
  •  Maggie would like ideas for skill schools (one suggestion was on how to make quilt labels including screenprinting, embroidery, etc.)
  • Charity/Swap/Challenge - this month Emily coordinated creating blocks for the Quilts for Quebec project (houses). 

  • March challenge will be to create something using the Pantone color of the year (Greenery). Emily says there may be a prize!

  •  Member spotlight - the group discussed whether we wanted to make changes to this. It was a concenus to keep it with 5-6 people and one inspiration.  Tonight we had a discussion on how people organize their quilting rooms, fabric, supplies.
  • Charity quilts - we discussed that for this new year we are adding Ozone House.  The size requirement is a little different as they support teens so would like twin size quilts.  We also can continue to make quilts for the V.A. and Mott - those are 3'x4' in size.
  • Skill school - Maggie presented how to make cute cathedral window pin cushions. Tutorial here:
  • Fresh Quilting TV Show - airs on Feb. 23 PBS - Brenda & Rossie are two of our local talent featured on the show
  • Library report (let Kim know if you want her to bring books to the meeting) 
  • Round Robin is starting back up again. Remember to bring your projects.  If you can't make it to the meeting, you can drop off your month's work at Pink Castle

Monday, February 6, 2017

January 25, 2017 Minutes

Old Business
  • Email sent from the Board to MQG seemed to have been received favorably. They would like to teleconference with the board to hear and discuss our concerns. Members should let Amy D know if there things she should bring up to them either at that meeting or when she goes to the leadership meeting at QuiltCon.
  • Quilt Show preparations are in progress. Everyone who submitted a quilt has been accepted. Quilts will be hung February 26 from 12:00-2:00. Debbie is still trying to get information on how quilts will be hung and hanging sleeve requirements. She will email participants with details. Debbie will be at QuiltCon so there will need to be assistance from other guild members to coordinate. The Show is March 3 (Friday) through April 1.  There will be a reception we will need to cover and provide refreshments for March 3 from 5-7pm (Ypsilanti's First Friday event). The gallery is open Thurs/Fri 3-8pm and Sun 1:30-4.  We will need volunteers to staff.
  • Retreat at Hankerd Inn was last weekend. There were 16 attendees. Feedback was not as positive as has been previously so we may want to reconsider using this venue (no ability for someone to opt out of the food with lower payment, facility did not seem as clean as in the past, there were at least 2 reports of vermin (squirrels? or other?) in the ceilings.
  • Charity quilts from the past (2014-15)
    • the Board announced that we have altered our previous decision to sell the 3 quilts in question on eBay. Instead we will be donating 2 for use to Ozone House and 1 to Grilling for the Hungry to auction. These are the same recipients as we'd decided before, just getting the guild out of the process of having to sell them.
    • A recommendation was made to potentially show these at the Quilt Show.  Debbie will see if there is space.
  • Sew-Ins - 
    • dates have been set for the year. We tried to set up about 1/2 of them on Saturdays and 1/2 on Sundays although we weren't able to get an even flip-flop per month based on availability.  Dates are:  Feb 19, Mar 12, Apr 8, May 6, Jun 3, Jul 16, Aug 6, Sep 10, Oct 7, Nov 4, Dec 3.  
    • Note that any of these dates may be re-purposed for teaching events.
    • Based on majority of members attending, the Board has decided to keep with charging $15 to cover food.  A reminder was given to the guild that were we to pay the rent on the space, the cost would be $90-125 so members should consider that a benefit of their membership.
  • Teaching events -
    • Kathy is still looking into the antique/vintage sewing machine repair class although it has gotten trickier to schedule with our space now that we've realized it is a two day class. More to come...
New Business
  • Summer Retreat
    • Creative Passions, July 22
    • Smaller building, will hold 16 members
    • Discussion was held as to whether we want to consider dates later in the year for next year's retreat. A consensus of members in attendance felt last September/early October would be better
    • Cost: $150 per person (+$30 for Thursday)
  • Small thank you flowers were given to last year's guild chairs and departing officer (Karen [charity],  Kim [library], Emily [swaps], Amanda [retreats], Giedra [programs].
  • Bylaws
    • Annual Bylaw review was held by making it a Bylaw Bingo game with donated prizes for all participants
    • Kathy will be posting suggested revisions for the membership to review and vote on.
  •  Elections were held as follows:
    • President - Amy Diebold
    • Vice-President, Programs - Maggie Wilkin
    • Vice-President, Membership - Jackie Mills
    • Treasurer - Amy Stevenson
    • Secretary/Webmaster - Kathy Koch
  •  Board and Committee Reports:
    •  Amy S. presented a Treasurer's report to the membership.  
      • It was noted that we submitted a membership of 55 to MQG for annual dues.
      • We have maintained a balance of approximately $4K in the bank.  Discussion was held on what the membership wanted to do with the money:
        • teachers
        • paying for or supplementing food at retreats 
    • Charity quilts
      • Last year we had several challenges including a charm pack challenge
      • Donated quilts to the PULSE effort in Florida
      • Donated 3'x4' quilts to Motts and the V.A. hospitals
      • For next year some of the ideas include donating directly to Ozone House (they would like twin size since they cater to teens)
      • Brenda has agree to embroider labels to go on donated quilts (someone also suggested we see if Rossie has the screenprint used in past years)
      • Since Maggie was elected VP, we asked for a volunteer to take this position and Jackie MacGregor volunteered.
  • Chair positions for 2017 are:
    • Swaps - Emily Schildhouse
    • Library - Kim Ulrich
    • Charity - Jackie MacGregor
    • Retreats - Amy Stevenson
    • Quilt Show - Debbie Grifka
Monthly Features
  • Library
  • Round Robin (not enough participants this month although others expressed interest - suggested we pick up next month)
  • Member Spotlights (Most Frustrating Make)
  • Show and Share